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The Document of Record, Without the Pre-Audit Scramble
When an inspector asks for a procedure, you need the current version of record and proof of what came before. Capture the work, let AI structure it, and keep every version accessible so inspection prep stops being a fire drill.
- Capture it
- AI structures it
- Audit-ready
accessible for review
per controlled document
export for an inspector
The pre-audit scramble
Inspection prep is a last-minute scramble
Every audit starts the same way: days of hunting for the latest procedures and confirming nothing old is still in circulation. The pressure repeats with each inspection.
You cannot prove which document is the version of record
Controlled documents end up in several places with no clear current version. When an inspector asks what changed and when, the history is hard to reconstruct.
Old copies keep circulating after an update
You revise a procedure, but a superseded copy stays on a desktop or a shared drive. People follow the wrong document and you only find out during a review.
Distributed sites are never on the same document
Multiple sites mean the same SOP exists in many slightly different forms. Keeping every location on the current controlled version is a constant chase.
Kako SOPX pomaga
Every version stays on record
Edit a step, publish, and the previous version stays accessible. You always have the current document of record plus a clear history of what the procedure said before, with no separate filing to maintain.
Hand an inspector a clean copy in seconds
Export any controlled SOP to PDF or Word on the spot. You pull the current version of record without digging through folders or rebuilding the document the night before.
Every site reads the same document
When you publish, every site and every worker sees the current controlled document, and workers at every site read it in the language they speak. There is one version of record instead of superseded copies drifting around.
V praksi
How SOPX fits a compliance officer's work
SOPX keeps your controlled documents current, versioned, and ready to hand over the moment an inspection comes.
- 1
Consolidate the controlled documents
You import scattered PDF procedures into one searchable place, so there is a single current version of each one instead of competing copies.
- 2
Publish a revision the right way
A procedure changes. You edit the step, publish the new version of record, and the previous version stays accessible for your history.
- 3
Keep every site aligned
You share the controlled SOP by link, so every location opens the same current document in the language its workers speak.
- 4
Respond to an inspector immediately
The inspector asks for a procedure. You pull the current version and export it to PDF or Word on the spot, no scramble required.
Kako deluje
Korak 1
Bring the procedure in
Import existing PDF procedures and AI parses them into structured steps, descriptions, and images, or film a process to capture the real method.
Korak 2
AI structures the version of record
AI builds the structured SOP in under 10 minutes. You review and publish it as the current controlled document.
Korak 3
Distribute and export on demand
Share by link or QR code so every site opens the current version, and export to PDF or Word whenever an inspector needs a copy.
Kako se SOPX primerja
Ekipe, ki ocenjujejo SOPX za compliance / qa officer, ga običajno primerjajo z Dozuki in SwipeGuide . Vzporedne primerjave pokažejo, kje vsako orodje paše in kje SOPX prednjači.
Industrije, kjer to deluje
Pharmaceuticals
Film procedures or import existing GMP documentation as PDFs. AI creates structured, versioned SOPs. Organize by process area. Control access for regulatory compliance. Built-in version history.
Več informacij →Food Production
Film sanitation, production, and quality procedures. Upload existing HACCP documentation as PDFs. AI creates structured, versioned SOPs. Organize by area. Every worker reads procedures in their language.
Več informacij →Healthcare
Film bedside, lab, or front-desk procedures with a phone. AI generates a structured SOP in minutes. Each clinician sees the procedure for their unit, in their language, accessible at the point of care.
Več informacij →Povezani primeri uporabe
Quality & Compliance
Generate the procedure from a process video. Save a new version every time it changes. Translate it to 50+ languages with a side-by-side review editor. Share it at the workstation by QR code. Export to PDF or Word for an audit binder.
Več informacij →Health & Safety
Safety binders do not prevent accidents. Generate visual safety SOPs from video. Workers open them at the workstation by QR code, in their own language.
Več informacij →Document Import
Import PDF documents into SOPX. AI extracts the text, pulls the images, translates if needed, and builds a structured digital SOP. Shareable, translatable, and versioned.
Več informacij →Multilingual SOPs
Every operator reads the SOP in the language they speak. AI handles the first translation pass. A side-by-side review editor lets a bilingual reviewer correct each step before publishing, so safety-critical procedures stay accurate.
Več informacij →Povezane vloge
Quality Manager
Defects and variation come from work done a different way every time. Have your best operator film the correct method, let AI draft the procedure, and control which version the floor runs.
Več informacij →Safety & EHS Manager
A safety procedure no one reads does not protect anyone. Film the task, mark the exact hazard on the frame, and put a clear visual SOP in every worker's hands, current across every shift.
Več informacij →Documentation / SOP Coordinator
You keep the SOP library built, current, and in everyone's hands. Stop staring at a blank page and chasing SMEs. Film the expert once or import the PDFs you have, let AI draft the SOP, and run document control from one searchable place.
Več informacij →