Versioned SOPs with version restore
Save a new version each time a procedure changes. Restore any previous version on the Pro plan to see what was in effect at a given point. Older versions stay accessible for reference.
Healthcare SOPs Without the 200-page Binder
Film bedside, lab, or front-desk procedures with a phone. AI generates a structured SOP in minutes. Each clinician sees the procedure for their unit, in their language, accessible at the point of care.
Reviewed by Gregor Obreza , Co-founder and CEO 10min
from video to published SOP
50+
languages with reviewed translation
PDF
import for binder migration
The Challenges
Procedures change faster than the binder updates
Protocols shift with each new safety bulletin, regulator update, or vendor change. By the time the policy binder is revised, half the floor is following the old version.
Procedures live in too many places
Sharepoint folders, printed binders, email PDFs, and individual desktops. When a protocol changes, half the floor never sees the update.
Multi-unit and multi-site variation creates risk
Different units, different shifts, different clinicians follow slightly different methods. Variation in clinical or non-clinical procedures is a quality and compliance risk.
How SOPX Solves This
1
Video to structured SOP in under 10 minutes
Capture a senior nurse, lab tech, or admin running the procedure with a phone. AI generates a step-by-step SOP. A reviewer corrects any details and publishes.
2
Workspace and team-based access
Group procedures into workspaces by unit, department, or site. Use team membership to control who sees and who can edit. Sensitive procedures stay inside the team that owns them.
3
Multilingual procedures for diverse staff
Translate any SOP into 50+ languages with AI. Each clinician reads the procedure in the language they are most comfortable with. A side-by-side editor lets a reviewer correct each step before publishing.
Workflow fit
How SOPX fits a clinical or non-clinical workflow
Documented procedures organized by unit. Accessible at the bedside, the lab bench, or the front desk in seconds.
- 1
Film once with the staff who know the procedure
A senior nurse, technologist, or administrator runs the procedure with a phone capturing it. AI extracts the steps. Total time: under 10 minutes.
- 2
Organize by unit, department, or site
Group SOPs into workspaces by unit or department. Each role sees only the procedures that apply. Multi-site organizations publish a central version with site-specific branches where needed.
- 3
Make it accessible at the point of care
Open the SOP on a tablet, workstation, or mobile device. QR codes at the bedside, lab bench, or supply cart link directly to the right procedure in the user's language.
- 4
Update the affected step when the protocol changes
When a guideline shifts or a vendor changes, edit only the affected step. The rest of the SOP stays intact and a new version is saved. Staff see the latest published version on their next scan.
Compliance and risk
Versioning, access control, and review-before-publish
Healthcare audits ask for current procedures and who can see what. SOPX gives you a version history, team-based access, and a manual reviewer step before each procedure goes live.
Team-based access control
Group procedures into workspaces by unit, department, or site. Set team membership so each team sees only the procedures that apply. Public sharing via link or QR is opt-in per SOP, never on by default.
Multilingual procedures with side-by-side review
Translate procedures into 50+ languages with AI. A side-by-side editor lets a clinical reviewer correct each step against the original before publishing.
Review and publish workflow
Someone with edit access reviews the procedure and clicks Publish to make it accessible to staff. Use this as your sign-off step. The SOP only goes live to your team after that final action.
How SOPX compares
Teams evaluating SOPX for healthcare teams usually weigh it against Scribe , Dozuki , and SwipeGuide . The side-by-side breakdowns show where each tool fits and where SOPX pulls ahead.
Relevant Use Cases
Process Standardization
Process variation drives quality issues, waste, and errors. Standardize every task with visual SOPs generated from your best methods, accessible at every workstation.
Learn more →Training & Onboarding
Upload a process video. Get a step-by-step SOP in minutes. New hires train independently with visual procedures. No more weeks of shadowing.
Learn more →Quality & Compliance
Generate the procedure from a process video. Save a new version every time it changes. Translate it to 50+ languages with a side-by-side review editor. Share it at the workstation by QR code. Export to PDF or Word for an audit binder.
Learn more →Knowledge Retention
Every resignation takes undocumented process knowledge with it. Capture expertise in structured SOPs before turnover leaves you scrambling.
Learn more →Frequently Asked Questions
Is SOPX appropriate for clinical procedures?
SOPX is appropriate for any procedure your team can film and document, including bedside care, lab workflows, infection control, equipment cleaning, and patient intake. Clinical content should always be reviewed and approved by a qualified clinician before staff are asked to follow it. SOPX gives you the structured document, the review-and-publish step, and a saved version every time it changes.
How does SOPX handle HIPAA and patient privacy?
SOPX is a procedure-documentation tool, not a clinical record system. We do not recommend filming SOPs that include identifiable patient information. SOPs you create in SOPX are private to your workspace by default. Public sharing is opt-in per SOP and access is controlled by team membership. For HIPAA considerations or enterprise access controls, contact us to discuss your specific requirements.
Can we organize SOPs by unit and control access?
Yes. Procedures are organized into workspaces, typically aligned with units, departments, or sites. Team membership controls who can view and who can edit. Sensitive procedures stay inside the team that owns them.
Can we migrate our existing PDF procedures into SOPX?
Yes. Upload any PDF procedure you have today. The AI parses the steps, pulls the images, and builds a structured digital SOP in minutes. From there your team can edit, translate, and publish it. Common starting point for healthcare teams replacing binder-based documentation.
What about multilingual staff?
SOPX translates SOPs into 50+ languages with AI. A side-by-side editor lets a clinical reviewer correct each step against the original before publishing. Each clinician reads the procedure in their preferred language.
Explore SOPX
Pricing is public. The product page covers how it works end to end.