Knowledge lives in people, not in systems
Critical know-how is spread across chats, memory, and outdated files. New hires depend on shadowing instead of clear instructions.
The SOP platform for operations teams
Turn any process into a structured SOP in 10 minutes
SOPX is an SOP platform: turn any process into a structured, step-by-step SOP with AI, then keep every procedure in one searchable SOP library.
Capture any process and get a structured SOP fast. Organize by workspace and team. Share with the floor by link or QR code. Update any step as the work changes.
- 10 min to first SOP
- From any process
- QR access
14-day free trial. No credit card. 5 SOPs included.
Fix the Documentation Bottleneck
SOP software that solves the core problems slowing training, onboarding, and process consistency.
Documentation is too slow to maintain
Processes change constantly, but manuals stay stale because updates take too much effort and ownership is unclear.
Execution quality is inconsistent
Different teams follow different versions of the same process, causing errors, delays, and rework.
How SOPs flow through SOPX
Capture any process, structure it into a clean SOP, organize it by team, share it with the floor, and keep every step current as the work changes.
1
Capture real work as video, import existing PDFs, or start from scratch
Use physical process videos, software walkthroughs, import existing PDF documents, or create SOPs manually when no source material exists.
2
Generate and refine structured SOPs with AI
AI converts content into clear steps, while your team can edit wording, reorder steps, and add new clips any time.
3
Publish, control versions, and share instantly
Distribute the latest approved SOP via public links and QR codes. Anyone can view without an account, combined with role-based access and traceable history.
See SOPX in action
Watch how teams create, organize, share, and maintain SOPs in SOPX.
Refine AI-generated SOPs by editing wording, reordering steps, or adding new details. Every SOP stays accurate as your process evolves.
SOPX saved us weeks of work creating SOPs from our production videos. Now we share standardized procedures with our customers around the world in minutes instead of days.
Klemen Zupančič
Founder & CEO, Ampleafy Life Sciences
One platform, every SOP need
The SOP platform for the full procedure lifecycle, from authoring to the operator's hand
Capture any process and get a structured SOP fast. Organize by workspace. Share by link or QR. Update any step as work changes. One platform for the full SOP lifecycle.
01 / Author from video
Turn any process into a structured SOP, fast
Upload a phone recording, screen capture, or existing process video. SOPX splits it into steps, trims clips, and drafts titles and descriptions. You review the result, not a blank page.
02 / Complete, audit-ready SOPs
Generate the whole SOP, not just the steps
Most tools stop at the step list. SOPX also builds the Procedure Details header every real SOP needs: purpose, scope, responsibilities, safety, references. Define your template once and the AI fills each section from the same video or PDF. It ships in your PDF and Word export.
03 / Migrate your library
Bring your PDF library, get structured SOPs back
Drop in legacy PDF instructions and SOPX rebuilds them as editable, multilingual, versioned SOPs. The original images, screenshots, and figures are preserved and re-mapped to the right steps.
04 / Organize
Organize every department's SOPs in one place
Group SOPs into workspaces by department, line, or location. Set who can view, edit, or publish per workspace. New hires see only what they need; admins keep one source of truth.
05 / Share
One QR, instant access on the floor
Publish an SOP and share it with your team. For non-sensitive procedures, send a public link or QR code that partners or customers can open on any phone, no app to install. Update the SOP and the link keeps working.
06 / Refine
Annotate the moment that matters
Add arrows, shapes, text, and callouts to any step frame. Operators see exactly what to focus on before they press the button. Edits are non-destructive and travel with translations.
07 / Localize
One SOP, every language your team works in
AI translates SOPs while preserving operational terminology. Edit any sentence in any language without re-translating the whole document. Learners read in their language; you maintain in yours.
Want to try SOPX yourself?
14-day free trial. No credit card. See your first SOP in 10 minutes.
Everything SOPX does
Work instructions software built for operations teams
Professional structure, clear ownership, and practical tools for teams that need consistency at scale.
AI generation
Video to SOP
Upload a phone recording or a screen capture and AI returns a structured SOP with steps, descriptions, and an auto-trimmed video clip on every step.
PDF to SOP
Upload an existing PDF procedure and AI parses it into a structured, editable SOP. Embedded images and carousels come across and land on the right steps.
Preview
Multi-file AI generation
Combine up to 5 videos and 5 PDFs for the same procedure into one SOP. Each PDF is either a Procedure file that steps are built from, or Additional info that the AI reads for context rather than for steps.
SOP templates and Procedure Details
Templates carry the header a real SOP needs: purpose, scope, responsibilities, safety. AI fills each section from the same video or PDF that produced your steps.
AI translation into 50+ languages
Translate any SOP in seconds, step forms included. The output stays fully editable, so a supervisor can correct terminology your floor actually uses.
Create and edit
Full SOP editor
Every AI-generated SOP is fully editable. Rewrite wording, reorder or delete steps, and insert custom steps with a single image or an image carousel.
Video clip editor
Trim the clip on any step to the exact moment, replace it with a better take, or attach a new clip without regenerating the whole SOP.
Annotations on step frames
Add arrows, rectangles, ellipses, text, and callouts to a step's video frame or image. Detail view shows the annotated key frame for a quick visual reference.
Comments on procedures and steps
Comment on a whole procedure or a single step, reply in threads, and resolve when handled. Operators can flag an outdated step without being able to edit it.
Organize and control
Workspaces and folders
Organize SOPs by department, site, or production line. Workspaces hold related procedures together and folders nest inside for finer structure.
Teams, roles, and granular permissions
Group people into teams that match your org chart. Roles and access levels decide who can view, comment, edit, or manage, per workspace or per SOP.
Search across every SOP and step
Type a part name, a setting, or a piece of shop-floor jargon and SOPX returns the matching procedures plus the exact steps where the term appears.
Versioning and version restore
Create a new version when a process changes. Previous versions stay accessible and restorable, so the floor never follows an outdated sheet.
Approval flow
Turn on approvals and nothing publishes until an approver signs off. Draft, submit for review, then publish or request changes with a reason attached.
Procedure history audit trail
Every procedure keeps an automatic, read-only timeline of what changed and who changed it. Created, submitted, approved, published, restored, each with a timestamp.
Document IDs for ISO 9001
Give any procedure a unique Document ID such as SOP-PROD-014 using your own numbering convention. It follows the procedure across every version and language.
Tasks for planning SOP creation
Assign who documents which job, with a due date and a status. The assignee is notified, links the procedure to the task, and closes it. Link an existing SOP instead and a completed task confirms they read it.
Run and analyze
Run mode with forms and sign-offs
Attach forms and checklists to specific steps so workers confirm each one. Ten field types, from yes/no/na to image and signature, plus a closing note and signature.
Full screen run view
Open any procedure in a distraction-free, presentation-style view that shows one step at a time, built for operators following along on the floor.
SOP analytics
See who viewed and ran what and when, your most popular procedures, and public view counts. Review run results in one place to confirm steps were completed.
Share and export
Public links and QR codes, no account needed
Share a single SOP, or a whole workspace or folder, behind one link or QR code. Viewers open it instantly with no login. Print the QR next to the equipment.
Export to PDF and Word
Export any SOP as a PDF or Word document, Procedure Details header included, for auditors, printed binders, and customers who need a file.
Enterprise
Export to PowerPoint with videos
Export a procedure as a PowerPoint deck with the step video clips embedded, so a training session or a toolbox talk runs straight from the SOP.
Download source media
Every original video, PDF, and image you uploaded stays downloadable from the version media menu, including images extracted from a PDF.
Security and scale
Enterprise
SSO and SCIM
Sign in with your existing identity provider and provision or deprovision users automatically as people join and leave.
Enterprise
Custom branding
Put your logo and brand colors across the platform and onto every public SOP you share with contractors and customers.
Enterprise
Organization audit log
An organization-wide record of account activity for security reviews and audits, alongside the per-procedure history.
Preview
Extended import limits
Standard imports handle videos up to 20 minutes and PDFs up to 100 pages. Enterprise customers can request an unlock for 40-minute videos and PDFs up to 500 pages or 200 MB.
Industries using SOPX for SOPs and work instructions
SOPX works for physical operations and software workflows, from frontline execution to internal enablement.
New to the terminology? See SOP vs work instructions →
Manufacturing
Standardize assembly, setup, quality checks, and shift handovers.
Retail
Train staff quickly on store operations, merchandising, and service routines.
Logistics
Document receiving, picking, packing, and safety workflows across sites.
Healthcare
Support repeatable clinical and administrative procedures with clear steps.
Pharmaceuticals
Maintain controlled SOP execution and updates for regulated operations.
Food Production
Standardize hygiene, prep, line operations, and quality compliance tasks.
Materials and Processing
Capture specialized machine and process know-how before experts retire.
Restaurants
Train teams consistently on prep, service, hygiene, and opening/closing routines.
Tourism and Hospitality
Scale onboarding for seasonal teams with multilingual SOPs and guides.
Software and IT Operations
Turn product walkthroughs into repeatable playbooks for support, onboarding, and internal tools.
From SOP Chaos to Operational Clarity
Compare common manual documentation workflows with a structured SOPX workflow.
Before SOPX
Weeks to produce or update one SOP
Manual documentation bottlenecks delay rollout.
Inconsistent training between teams
Different trainers explain the same process differently.
Outdated instructions on the floor
Teams cannot trust whether a document is current.
Hard to scale across languages and sites
Translation and distribution add friction.
With SOPX
Generate SOPs in minutes from video, PDF, or from scratch
Fast documentation for physical and software tasks, or convert existing documents instantly.
Maintain one reliable source of truth
Versioning and approvals keep standards consistent.
Deliver multilingual guidance at speed
AI translation preserves operational meaning, not just words.
Give teams instant access where work happens
Share via public links and QR codes. Viewers access SOPs instantly without creating an account.
Start free. Scale as you grow.
Scalable pricing that fits every organization, from a free trial to per-user Pro and custom Enterprise.
Free trial
$0
14-day trial. No credit card.
Recommended
Pro
$9
per user / month, billed annually
Enterprise
Custom
For 100+ users or multiple sites. Dedicated onboarding, volume pricing, priority support, plus add-ons like SSO and white-label.
Product FAQ
Clear answers about how SOPX supports fast, accurate, multilingual SOP operations.
How do I organize SOPs in SOPX?
SOPX uses workspaces to group SOPs by department, production line, location, or any structure that matches your organization. You can search across all procedures instantly. Combined with teams and access control, each department sees only the SOPs relevant to their work.
Can I control which employees see which SOPs?
Yes. Create teams, assign users, and set permissions per workspace or individual SOP. Your production team sees production SOPs. Your quality team sees quality SOPs. You decide who can create, edit, and view. Available on all plans.
Can I annotate screenshots and video frames inside an SOP?
Yes. SOPX has a built-in annotation tool for marking up step thumbnails and video frames. Add arrows, rectangles, ellipses, text, and callouts to point operators at the exact button, part, or measurement that matters. No extra software, no screenshot uploads.
Do annotations show during video playback or only on the thumbnail?
Both, and you choose per step. Annotations always appear on the step thumbnail. A toggle controls whether they also stay visible while the video clip plays. SOPX also opens a Detail view next to the video so operators can see the annotated key frame at full size while the clip runs.
Can SOPX handle both physical videos and software screen recordings?
Yes. SOPX supports both physical process videos (like manufacturing, logistics, healthcare procedures) and software workflows (like internal tools, onboarding, support playbooks).
Is SOPX only video-to-SOP, or can we create SOPs manually too?
Three ways in: generate SOPs from video, import a PDF, or create them manually from scratch. Use whichever fits, or mix them.
How good is translation quality in SOPX?
SOPX uses AI translation tuned for operational context and meaning, not literal word-for-word output. That helps multilingual teams stay consistent on the floor.
Can we edit SOPs after they are generated?
Yes. Edit steps any time. Update wording, reorder instructions, and keep SOPs in sync with real process changes.
Can we attach additional clips to SOP steps?
Yes. Add new short clips to any step so instructions stay clear, like a short-form visual manual.
How do versioning and approvals work?
SOPX keeps a full change history and helps teams hold one approved version per SOP. That cuts confusion and execution risk.
Can we share SOPs with people who don't have a SOPX account?
Yes. Any published SOP can be shared via public link or QR code. Viewers open it in the browser. No account, no login, no app install. Works for contractors, temp workers, external partners, and auditors. Export to PDF or Word for offline distribution.
Who is SOPX for?
Operations, training, quality, and enablement teams. Common industries: manufacturing, logistics, healthcare, retail, hospitality, and software teams running repeatable workflows.
Can I import existing PDF documents?
Yes. Upload a PDF and SOPX converts it into a structured SOP. AI extracts the text, pulls images, and maps them to the right steps. The output is fully editable, translatable into 50+ languages, versioned, and shareable via QR code or public link. Same as any other SOP in your workspace.
Can we build one SOP from several videos and documents?
Yes. Multi-file AI generation takes up to 5 videos and up to 5 PDFs for the same procedure and reviews them together to produce one SOP. Each PDF is assigned a role: Procedure, which the steps are generated from, or Additional info, which the AI reads for context and detail that enriches the SOP rather than for steps. An Additional info file does not normally become steps, though the AI will add one where the document clearly calls for it. Videos are always Procedure, and you need at least one Procedure file to generate. It is in preview and available to Enterprise customers on request, so we enable it for your organization and agree your limits together.
Run your SOPs on a platform built for it
Author, organize, share, and maintain SOPs in one place. 14-day free trial, no credit card.
- Encrypted
- Daily backups
- No AI training