Knowledge lives in people, not in systems
Critical know-how is spread across chats, memory, and outdated files. New hires depend on shadowing instead of clear instructions.
The SOP platform for operations teams
Turn any process into a structured SOP in 10 minutes
Capture any process and get a structured SOP fast. Organize by workspace and team. Share with the floor by link or QR code. Update any step as the work changes.
- 10 min to first SOP
- From any process
- QR access
14-day free trial. No credit card. 10 SOPs included.
Fix the Documentation Bottleneck
SOP software that solves the core problems slowing training, onboarding, and process consistency.
Documentation is too slow to maintain
Processes change constantly, but manuals stay stale because updates take too much effort and ownership is unclear.
Execution quality is inconsistent
Different teams follow different versions of the same process, causing errors, delays, and rework.
How SOPs flow through SOPX
Capture any process, structure it into a clean SOP, organize it by team, share it with the floor, and keep every step current as the work changes.
1
Capture real work as video, import existing PDFs, or start from scratch
Use physical process videos, software walkthroughs, import existing PDF documents, or create SOPs manually when no source material exists.
2
Generate and refine structured SOPs with AI
AI converts content into clear steps, while your team can edit wording, reorder steps, and add new clips any time.
3
Publish, control versions, and share instantly
Distribute the latest approved SOP via public links and QR codes. Anyone can view without an account, combined with role-based access and traceable history.
See SOPX in action
Watch how teams create, organize, share, and maintain SOPs in SOPX.
Refine AI-generated SOPs by editing wording, reordering steps, or adding new details. Every SOP stays accurate as your process evolves.
Used by 50+ operations teams across manufacturing, healthcare, hospitality, and logistics
SOPX saved us weeks of work creating SOPs from our production videos. Now we share standardized procedures with our customers around the world in minutes instead of days.
6 hrs 10 min per SOP, with SOPX
Klemen Zupančič
CEO, PlanZ
Plant biotech manufacturer
- GDPR-compliant
- Encrypted in transit + at rest
- Not used for AI training
One platform, every SOP need
Everything an SOP needs, from authoring to the operator's hand
Capture any process and get a structured SOP fast. Organize by workspace. Share by link or QR with no login. Update any step as work changes. One platform for the full SOP lifecycle.
01 / Author from video
Turn any process into a structured SOP, fast
Upload a phone recording, screen capture, or existing process video. SOPX splits it into steps, trims clips, and drafts titles and descriptions. You review the result, not a blank page.
02 / Migrate your library
Bring your PDF library, get structured SOPs back
Drop in legacy PDF instructions and SOPX rebuilds them as editable, multilingual, versioned SOPs. The original images, screenshots, and figures are preserved and re-mapped to the right steps.
03 / Organize
Organize every department's SOPs in one place
Group SOPs into workspaces by department, line, or location. Set who can view, edit, or publish per workspace. New hires see only what they need; admins keep one source of truth.
04 / Share
One QR, instant access on the floor
Publish an SOP and share it with team members or as a public link or QR code. Operators open it on any phone, no login, no app install. Update the SOP and the QR keeps working.
05 / Refine
Annotate the moment that matters
Add arrows, shapes, text, and callouts to any step frame. Operators see exactly what to focus on before they press the button. Edits are non-destructive and travel with translations.
06 / Localize
One SOP, every language your team works in
AI translates SOPs while preserving operational terminology. Edit any sentence in any language without re-translating the whole document. Learners read in their language; you maintain in yours.
Want to try SOPX yourself?
14-day free trial. No credit card. See your first SOP in 10 minutes.
Industries using SOPX for SOPs and work instructions
SOPX works for physical operations and software workflows, from frontline execution to internal enablement.
New to the terminology? See SOP vs work instructions →
Manufacturing
Standardize assembly, setup, quality checks, and shift handovers.
Retail
Train staff quickly on store operations, merchandising, and service routines.
Logistics
Document receiving, picking, packing, and safety workflows across sites.
Healthcare
Support repeatable clinical and administrative procedures with clear steps.
Pharmaceuticals
Maintain controlled SOP execution and updates for regulated operations.
Food Production
Standardize hygiene, prep, line operations, and quality compliance tasks.
Materials and Processing
Capture specialized machine and process know-how before experts retire.
Restaurants
Train teams consistently on prep, service, hygiene, and opening/closing routines.
Tourism and Hospitality
Scale onboarding for seasonal teams with multilingual SOPs and guides.
Software and IT Operations
Turn product walkthroughs into repeatable playbooks for support, onboarding, and internal tools.
From SOP Chaos to Operational Clarity
Compare common manual documentation workflows with a structured SOPX workflow.
Before SOPX
Weeks to produce or update one SOP
Manual documentation bottlenecks delay rollout.
Inconsistent training between teams
Different trainers explain the same process differently.
Outdated instructions on the floor
Teams cannot trust whether a document is current.
Hard to scale across languages and sites
Translation and distribution add friction.
With SOPX
Generate SOPs in minutes from video, PDF, or from scratch
Fast documentation for physical and software tasks, or convert existing documents instantly.
Maintain one reliable source of truth
Versioning and approvals keep standards consistent.
Deliver multilingual guidance at speed
AI translation preserves operational meaning, not just words.
Give teams instant access where work happens
Share via public links and QR codes. Viewers access SOPs instantly without creating an account.
Simple, scalable pricing
Per-user pricing for teams. Custom pricing for larger organizations.
Pro
$9
per user / month, billed annually
Free trial: 10 AI-generated SOPs. No credit card.
Enterprise
Custom
For larger organizations. SSO, dedicated onboarding, volume pricing, and priority support.
Product FAQ
Clear answers about how SOPX supports fast, accurate, multilingual SOP operations.
How do I organize SOPs in SOPX?
SOPX uses workspaces to group SOPs by department, production line, location, or any structure that matches your organization. You can search across all procedures instantly. Combined with teams and access control, each department sees only the SOPs relevant to their work.
Can I control which employees see which SOPs?
Yes. Create teams, assign users, and set permissions per workspace or individual SOP. Your production team sees production SOPs. Your quality team sees quality SOPs. You decide who can create, edit, and view. Available on all plans.
Can I annotate screenshots and video frames inside an SOP?
Yes. SOPX has a built-in annotation tool for marking up step thumbnails and video frames. Add arrows, rectangles, ellipses, text, and callouts to point operators at the exact button, part, or measurement that matters. No extra software, no screenshot uploads.
Do annotations show during video playback or only on the thumbnail?
Both, and you choose per step. Annotations always appear on the step thumbnail. A toggle controls whether they also stay visible while the video clip plays. SOPX also opens a Detail view next to the video so operators can see the annotated key frame at full size while the clip runs.
Can SOPX handle both physical videos and software screen recordings?
Yes. SOPX supports both physical process videos (like manufacturing, logistics, healthcare procedures) and software workflows (like internal tools, onboarding, support playbooks).
Is SOPX only video-to-SOP, or can we create SOPs manually too?
Three ways in: generate SOPs from video, import a PDF, or create them manually from scratch. Use whichever fits, or mix them.
How good is translation quality in SOPX?
SOPX uses AI translation tuned for operational context and meaning, not literal word-for-word output. That helps multilingual teams stay consistent on the floor.
Can we edit SOPs after they are generated?
Yes. Edit steps any time. Update wording, reorder instructions, and keep SOPs in sync with real process changes.
Can we attach additional clips to SOP steps?
Yes. Add new short clips to any step so instructions stay clear, like a short-form visual manual.
How do versioning and approvals work?
SOPX keeps a full change history and helps teams hold one approved version per SOP. That cuts confusion and execution risk.
Can we share SOPs with people who don't have a SOPX account?
Yes. Any published SOP can be shared via public link or QR code. Viewers open it in the browser. No account, no login, no app install. Works for contractors, temp workers, external partners, and auditors. Export to PDF or Word for offline distribution.
Who is SOPX for?
Operations, training, quality, and enablement teams. Common industries: manufacturing, logistics, healthcare, retail, hospitality, and software teams running repeatable workflows.
Can I import existing PDF documents?
Yes. Upload a PDF and SOPX converts it into a structured SOP. AI extracts the text, pulls images, and maps them to the right steps. The output is fully editable, translatable into 50+ languages, versioned, and shareable via QR code or public link. Same as any other SOP in your workspace.
Run your SOPs on a platform built for it
Author, organize, share, and maintain SOPs in one place. 14-day free trial, no credit card.
- GDPR-compliant
- Encrypted in transit + at rest
- Not used for AI training