Documented Procedures Your Auditors Can Actually Read
Generate the procedure from a process video. Save a new version every time it changes. Translate it to 50+ languages with a side-by-side review editor. Share it at the workstation by QR code. Export to PDF or Word for an audit binder.
How do you prove SOPs are current for an audit?
Show the auditor three things for each SOP: who approved it and when, what changed between versions, and that the floor can only open the current version. In SOPX that comes from the approval flow, procedure history, and a Document ID on every SOP. Run mode adds a signed record that the steps were followed, and training sign-offs show who was trained on the current version.
The problem
The Problem
Auditors arrive and the current SOP is missing
Procedures live across SharePoint folders, paper binders, email PDFs, and one person's desktop. Finding the version that was in effect on a given date takes hours.
Outdated documents stay in circulation
A regulation changes. The procedure changes. The PDF on the shared drive does not. Workers follow the old version for months before anyone notices.
Multilingual workforces follow procedures from memory
Your floor speaks five languages. The SOP is in one. Operators stop following the document and rely on what they were shown by a colleague.
What changes
How SOPX Helps
Versioned
every published change
Version every SOP, restore any earlier one
Every published change saves a new version. Older versions stay accessible. Restore any previous version, or open it to see what was in effect at that point.
1
current version, anywhere
One source of truth, accessible at the workstation
Replace scattered drives and binders with a single workspace. Operators open the current version on a phone, tablet, or station screen, signed in or by QR code. No app install. QR codes are public, so use them only for SOPs that are not confidential.
50+
languages with reviewed translation
Translated procedures with human review
Translate any SOP into 50+ languages with AI. A bilingual reviewer corrects each step in a side-by-side editor before the translated version goes live.
How it works
How It Works
01
Document the process from video or PDF
Film the procedure with a phone or import an existing PDF. AI extracts the steps, descriptions, and images into a structured digital SOP.
02
Review and publish
An editor reads the draft, adjusts any step, and clicks Publish. The procedure becomes the current version available to your team.
03
Update one step when something changes
When a regulation or process shifts, edit the affected step and publish. A new version is saved, older versions stay accessible, and you can require retraining so each trained person signs off on the change.
Compare
How SOPX compares
Teams evaluating SOPX for quality & compliance usually weigh it against Dozuki , SwipeGuide , and VKS . The side-by-side breakdowns show where each tool fits and where SOPX pulls ahead.
Explore
Industries Using This
Manufacturing
Film a changeover, machine setup, or cleaning task on your phone. AI writes the step-by-step work instruction in minutes. Translate it for every language on the floor, train new hires with training paths, and approve each change before it reaches the line.
Learn more →Food Production
Film line cleaning, allergen changeovers, end-of-line packing, and each station's tasks on a phone. AI writes the step-by-step SOP in minutes, or import your existing food safety PDFs. Translate for every worker, train new hires with training paths, and let quality approve each change before it goes live.
Learn more →Pharmaceuticals
Film procedures or import existing GMP documents as PDFs. AI drafts structured SOPs your team reviews. Organize by process area, control who can edit, and route each new version through approval. Version history keeps every revision.
Learn more →Related Use Cases
Process Standardization
Process variation drives quality issues, waste, and errors. Standardize every task with visual SOPs generated from your best methods, accessible at every workstation.
Learn more →Health & Safety
Safety binders do not prevent accidents. Generate visual safety SOPs from video. Workers open them at the workstation by QR code, in their own language.
Learn more →Document Import
Import PDF documents into SOPX. AI extracts the text, pulls the images, translates if needed, and builds a structured digital SOP. Shareable, translatable, and versioned.
Learn more →Multilingual SOPs
Every operator reads the SOP in the language they speak. AI handles the first translation pass. A side-by-side review editor lets a bilingual reviewer correct each step before publishing, so safety-critical procedures stay accurate.
Learn more →Built for These Roles
Quality Manager
Defects and variation come from work done a different way every time. Have your best operator film the correct method, let AI draft the procedure, and control which version the floor runs.
Learn more →Compliance / QA Officer
When an inspector asks for a procedure, you need the current version of record and proof of what came before. Capture the work, let AI structure it, and keep every version accessible so inspection prep stops being a fire drill.
Learn more →COO / VP of Operations
Output should not depend on who is on shift. Capture the proven method on video, let AI draft the operating procedure in minutes, and publish the same playbook to every site. Execution stops varying from location to location.
Learn more →Key terms
GMP Change Control
The formal, documented system used in regulated manufacturing to propose, assess, approve, implement, and verify any change that could affect product quality.
Good Agricultural Practices (GAP)
On-farm and post-harvest practices addressing food safety, worker health and safety, the environment, and quality in producing and handling fresh produce and other crops.
HACCP (Hazard Analysis and Critical Control Points)
A systematic, preventive food-safety system that identifies biological, chemical, and physical hazards and controls them at critical control points, built on seven principles.
ISO 9001 Work Instructions
The most detailed tier of quality-system documentation: task-level instructions that show how to perform a single step. ISO 9001 allows them but does not require them.
FAQ
Frequently Asked Questions
01How does SOPX support ISO, GMP, or HACCP processes?
02Does SOPX have approval workflows?
03Does SOPX track who edited a SOP and when?
04Can we restore an earlier version of a SOP?
05How fast can we update SOPs when regulations change?
06Can we export SOPs for audits or regulatory submissions?
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