Capture Expert Knowledge Before It Walks Out the Door
SOPX is tribal knowledge software: record your experts doing the tasks they already do every day, and AI turns the footage into structured, shareable SOPs. The expert keeps working, not authoring docs.
How do you capture an expert's knowledge before they retire?
List the tasks only that expert knows well. Film them doing each one at the machine while they explain why. Turn each video into steps, then have a second operator test them. SOPX turns the recording into an SOP in minutes. The full method is in tribal knowledge in manufacturing: how to capture it.
The problem
The Problem
Critical processes live in people's heads
Operations lean on a few experienced workers whose methods were never written down. When they are out, work slows because there is no SOP and no software holding the know-how.
Retiring experts take decades of knowledge
Every departure risks losing years of accumulated process expertise that was never written down or recorded on video. New hires start from scratch instead of opening a documented SOP.
Experts are too busy to write docs
Asking experienced workers to write detailed procedures rarely produces usable results, and it pulls them off the floor. Recording the task once and letting AI draft the SOP fixes both.
What changes
How SOPX Helps
10min
from video to published SOP
Record once, document forever
Film an expert performing the task. AI extracts every step into a structured SOP with a trimmed clip, a title, and a description. Zero writing required, only a quick review.
100%
knowledge preserved
Searchable, organized knowledge base
Tribal knowledge software keeps procedures in workspaces by department and process, versioned so they outlast any one employee. Ask how do we do this and the answer is a search away.
50+
languages for sharing
One expert's method, every team
A single expert's method becomes accessible to every team member, every shift, in 50+ languages through AI translation, shared by a public link or a QR code at the workstation.
How it works
How It Works
01
Film the expert
Record your experienced worker performing the process with any phone camera. No script, no studio, and no prep, since it is the task they already carry out on the floor every day.
02
AI extracts the knowledge
SOPX AI analyzes the video and creates a structured SOP with a trimmed clip, a title, and a description on every step, capturing the key actions the expert performs.
03
Expert reviews and publishes
The expert reviews the AI draft, adds nuance or annotations, and clicks Publish. The SOP is immediately available to the team by link or QR code, and versioning keeps the history.
Explore
Industries Using This
Manufacturing
Film a changeover, machine setup, or cleaning task on your phone. AI writes the step-by-step work instruction in minutes. Translate it for every language on the floor, train new hires with training paths, and approve each change before it reaches the line.
Learn more →Engineering & Maintenance
Film maintenance procedures, equipment setup, and technical workflows. AI creates structured SOPs in minutes. Organize by equipment type or maintenance category. Control who can edit technical procedures.
Learn more →Pharmaceuticals
Film procedures or import existing GMP documents as PDFs. AI drafts structured SOPs your team reviews. Organize by process area, control who can edit, and route each new version through approval. Version history keeps every revision.
Learn more →Related Use Cases
Training & Onboarding
Upload a process video and get a step-by-step SOP in minutes. Assign the SOPs as a training path. New hires work through it on their own, in their own language, and sign off when they are done.
Learn more →Knowledge Retention
Every resignation takes undocumented process knowledge with it. Capture expertise in structured SOPs before turnover leaves you scrambling.
Learn more →Built for These Roles
Operations Manager
You do not have hours to write procedures, and your best operators should not either. They film the job on a phone, AI drafts a clear step-by-step SOP, and you review it in minutes. The line keeps running when someone is out.
Learn more →Owner / Founder / CEO
The business runs on what is in your head, so everything still comes back to you. Film how a task should be done, let AI draft the process, and hand your team something they can follow on their own.
Learn more →HR Manager
New people leave when their first week is confusing, and your senior staff cannot keep stopping work to train. Film each floor task once, let AI draft a clear step-by-step guide, and give every hire a consistent start without writing a single manual.
Learn more →Key terms
Tribal Knowledge
The undocumented know-how that lives only in the heads of experienced workers and walks out the door when they leave.
Employee Onboarding
The structured process of bringing a new hire from offer letter to fully productive team member, covering paperwork, training, and role-specific qualification.
FAQ
Frequently Asked Questions
01How does SOPX capture tribal knowledge from video?
02What if our experts do not have time to write documentation?
03Can we use existing training videos we already have?
04How do we verify the captured knowledge is accurate?
05What happens when the recorded expert leaves?
06Is SOPX tribal knowledge software?
Start today