Controlled SOPs
Controlled SOPs Your Team Actually Follows
Defects and variation come from work done a different way every time. Have your best operator film the correct method, let AI draft the procedure, and control which version the floor runs.
- Film the method
- AI drafts it
- You control the version
Under 10 min
from recording to a published SOP
Every version
kept and accessible
Any device
open the current procedure on a phone or tablet
The problem
Where procedures fall out of control
The same task is done three different ways
Process variation shows up as scrap, rework, and customer complaints. Without one controlled procedure, every operator runs the task from their own memory.
Your best people have no time to write it down
The correct method lives with your most experienced operators, but pulling them off the floor to type a procedure never happens, so the right way stays in their heads.
Nobody trusts the version on file
When a procedure changes, an old copy keeps circulating on the floor. There is no clear current version, so workers fall back on habit and the SOP drifts from the real method.
The critical control point gets glossed over
A paragraph cannot show the one detail that decides whether a part passes. The step that matters most is the easiest one to misread in a wall of text.
What changes
How SOPX Helps
Your best people film, AI writes
Your most experienced operator records the correct method on any phone and AI drafts the full quality procedure in under 10 minutes. They review for a few minutes and go straight back to the floor instead of losing an afternoon to writing.
Mark the critical control point
After the draft, trim each step's clip, tighten the wording, and drop an arrow or callout on the exact detail that decides quality. On video, the marker shows only at the moment it matters, so the operator sees precisely what to check.
You control which version is current
Edit a step, publish, and every operator instantly sees the current procedure. Previous versions stay accessible, so you can always look back at what a procedure said before.
In Practice
How SOPX fits a quality manager's work
SOPX turns the correct method into controlled, versioned SOPs the floor actually reads.
- 01
Lock down the correct method
A recurring defect traces back to inconsistent setup. Your best operator films the right way once and you publish it as the controlled procedure for that task.
- 02
Reuse the controlled PDFs you have
You import existing controlled procedures into one place, so the current version is the only version people can find.
- 03
Annotate the detail that matters
On the critical step you drop an arrow on the exact feature to inspect, so the operator checks the right thing every time.
- 04
Update when the spec changes
A spec changes. You edit the step, publish, and every operator is on the current version immediately while the previous one stays on record.
How it works
How It Works
Step 1
Capture the correct method
Have an experienced operator film the task with any phone, or import an existing controlled PDF that AI parses into structured steps, descriptions, and images.
Step 2
AI builds the structured SOP
AI splits the recording into steps, each with a trimmed video clip and a written description, in under 10 minutes. You review, tighten the draft, and annotate the control point.
Step 3
Publish as the current version
Share by link or QR code so the floor opens the current procedure on any device. Export to PDF or Word when you need a copy for the file.
Explore
Industries Where This Fits
Manufacturing
Film a changeover, machine setup, or cleaning task on your phone. AI writes the step-by-step work instruction in minutes. Translate it for every language on the floor, train new hires with training paths, and approve each change before it reaches the line.
Learn more →Food Production
Film line cleaning, allergen changeovers, end-of-line packing, and each station's tasks on a phone. AI writes the step-by-step SOP in minutes, or import your existing food safety PDFs. Translate for every worker, train new hires with training paths, and let quality approve each change before it goes live.
Learn more →Pharmaceuticals
Film procedures or import existing GMP documents as PDFs. AI drafts structured SOPs your team reviews. Organize by process area, control who can edit, and route each new version through approval. Version history keeps every revision.
Learn more →Related Use Cases
Quality & Compliance
Generate the procedure from a process video. Save a new version every time it changes. Translate it to 50+ languages with a side-by-side review editor. Share it at the workstation by QR code. Export to PDF or Word for an audit binder.
Learn more →Process Standardization
Process variation drives quality issues, waste, and errors. Standardize every task with visual SOPs generated from your best methods, accessible at every workstation.
Learn more →Document Import
Import PDF documents into SOPX. AI extracts the text, pulls the images, translates if needed, and builds a structured digital SOP. Shareable, translatable, and versioned.
Learn more →Error & Waste Reduction
Most errors come from process variation. Workers doing the same task differently. Eliminate the root cause with clear, standardized SOPs everyone follows.
Learn more →Related Roles
Compliance / QA Officer
When an inspector asks for a procedure, you need the current version of record and proof of what came before. Capture the work, let AI structure it, and keep every version accessible so inspection prep stops being a fire drill.
Learn more →Safety & EHS Manager
A safety procedure no one reads does not protect anyone. Film the task, mark the exact hazard on the frame, and put a clear visual SOP in every worker's hands, current across every shift.
Learn more →Plant / Site Manager
Quality slips when every operator runs the process their own way. Film a machine setup once, let AI draft a step-by-step work instruction in minutes, and publish it so the line runs the same on every shift.
Learn more →Key terms
GMP Change Control
The formal, documented system used in regulated manufacturing to propose, assess, approve, implement, and verify any change that could affect product quality.
Good Agricultural Practices (GAP)
On-farm and post-harvest practices addressing food safety, worker health and safety, the environment, and quality in producing and handling fresh produce and other crops.
HACCP (Hazard Analysis and Critical Control Points)
A systematic, preventive food-safety system that identifies biological, chemical, and physical hazards and controls them at critical control points, built on seven principles.
ISO 9001 Work Instructions
The most detailed tier of quality-system documentation: task-level instructions that show how to perform a single step. ISO 9001 allows them but does not require them.
FAQ
Frequently Asked Questions
01How do I document ISO 9001 work instructions without a full QMS rollout?
02Do my best people have to stop working to write procedures?
03How does versioning work?
04Can I mark the critical control point on a step?
05We already have controlled procedures in PDFs. Do we start over?
06Does SOPX make my procedures compliant or audit-proof?
Start today