Controlled SOPs Your Team Actually Follows
Defects and variation come from work done a different way every time. Have your best operator film the correct method, let AI draft the procedure, and control which version the floor runs.
- Film the method
- AI drafts it
- You control the version
from recording to a published SOP
kept and accessible
open the current procedure on a phone or tablet
Where procedures fall out of control
The same task is done three different ways
Process variation shows up as scrap, rework, and customer complaints. Without one controlled procedure, every operator runs the task from their own memory.
Your best people have no time to write it down
The correct method lives with your most experienced operators, but pulling them off the floor to type a procedure never happens, so the right way stays in their heads.
Nobody trusts the version on file
When a procedure changes, an old copy keeps circulating on the floor. There is no clear current version, so workers fall back on habit and the SOP drifts from the real method.
The critical control point gets glossed over
A paragraph cannot show the one detail that decides whether a part passes. The step that matters most is the easiest one to misread in a wall of text.
How SOPX Helps
Your best people film, AI writes
Your most experienced operator records the correct method on any phone and AI drafts the full quality procedure in under 10 minutes. They review for a few minutes and go straight back to the floor instead of losing an afternoon to writing.
Mark the critical control point
After the draft, trim each step's clip, tighten the wording, and drop an arrow or callout on the exact detail that decides quality. A Detail view shows the annotated key frame so the operator sees precisely what to check.
You control which version is current
Edit a step, publish, and every operator instantly sees the current procedure. Previous versions stay accessible, so you can always look back at what a procedure said before.
In Practice
How SOPX fits a quality manager's work
SOPX turns the correct method into controlled, versioned SOPs the floor actually reads.
- 1
Lock down the correct method
A recurring defect traces back to inconsistent setup. Your best operator films the right way once and you publish it as the controlled procedure for that task.
- 2
Reuse the controlled PDFs you have
You import existing controlled procedures into one place, so the current version is the only version people can find.
- 3
Annotate the detail that matters
On the critical step you drop an arrow on the exact feature to inspect, so the operator checks the right thing every time.
- 4
Update when the spec changes
A spec changes. You edit the step, publish, and every operator is on the current version immediately while the previous one stays on record.
How It Works
Step 1
Capture the correct method
Have an experienced operator film the task with any phone, or import an existing controlled PDF that AI parses into structured steps, descriptions, and images.
Step 2
AI builds the structured SOP
AI splits the recording into steps, each with a trimmed video clip and a written description, in under 10 minutes. You review, tighten the draft, and annotate the control point.
Step 3
Publish as the current version
Share by link or QR code so the floor opens the current procedure on any device. Export to PDF or Word when you need a copy for the file.
Industries Where This Fits
Manufacturing
Film any shop floor process with your phone. AI creates a structured SOP in under 10 minutes. Organize by production line or department. Operators access the right procedure at the workstation with a QR code, in their language.
Learn more →Food Production
Film sanitation, production, and quality procedures. Upload existing HACCP documentation as PDFs. AI creates structured, versioned SOPs. Organize by area. Every worker reads procedures in their language.
Learn more →Pharmaceuticals
Film procedures or import existing GMP documentation as PDFs. AI creates structured, versioned SOPs. Organize by process area. Control access for regulatory compliance. Built-in version history.
Learn more →Related Use Cases
Quality & Compliance
Generate the procedure from a process video. Save a new version every time it changes. Translate it to 50+ languages with a side-by-side review editor. Share it at the workstation by QR code. Export to PDF or Word for an audit binder.
Learn more →Process Standardization
Process variation drives quality issues, waste, and errors. Standardize every task with visual SOPs generated from your best methods, accessible at every workstation.
Learn more →Document Import
Import PDF documents into SOPX. AI extracts the text, pulls the images, translates if needed, and builds a structured digital SOP. Shareable, translatable, and versioned.
Learn more →Error & Waste Reduction
Most errors come from process variation. Workers doing the same task differently. Eliminate the root cause with clear, standardized SOPs everyone follows.
Learn more →Related Roles
Compliance / QA Officer
When an inspector asks for a procedure, you need the current version of record and proof of what came before. Capture the work, let AI structure it, and keep every version accessible so inspection prep stops being a fire drill.
Learn more →Safety & EHS Manager
A safety procedure no one reads does not protect anyone. Film the task, mark the exact hazard on the frame, and put a clear visual SOP in every worker's hands, current across every shift.
Learn more →Plant / Site Manager
Quality slips when every operator runs the process their own way. Film a machine setup once, let AI draft a step-by-step work instruction in minutes, and publish it so the line runs the same on every shift.
Learn more →