Work instructions
Stop Explaining the Same Task Twice
You answer the same questions every shift, and your best operators lose time to it too. Film the job once, let AI draft a step-by-step visual work instruction, and point your team to one link they open right at the workstation.
- Film it once
- AI drafts it
- Team follows
Under 10 min
from recording to a published instruction
Film, not write
your operators record, AI drafts
Any device
open it on a phone or tablet
The problem
Why you keep answering the same questions
The same questions interrupt you all shift
Operators tap you on the shoulder for the same step over and over. You cannot get your own work done because you are the only reference for how the job runs.
Every operator does it a little differently
Without one clear instruction, people fill the gaps their own way. Quality drifts between shifts and you spend time correcting work that should have been right the first time.
New hires take too long to get up to speed
Training means pulling a senior operator off the line to shadow someone for days. The new person still forgets steps once they are on their own.
The instruction you need is never where the work is
Printed sheets get lost, smudged, or out of date. When someone needs the right way to do a step, the paper is back in a binder in the office.
What changes
How SOPX Helps
Your experts film, AI writes
Record the job on any phone and AI drafts the full work instruction, step by step, in under 10 minutes. Your senior operators review for a few minutes instead of losing time to writing, so they stay on the job.
Instructions people actually follow
A short video step is easier to follow than a page of text. Operators watch and copy the real motion, so the job comes out the same way on every shift instead of drifting from operator to operator.
One link right at the workstation
Post a QR code at the station so the team scans it and follows the steps on a phone or tablet. They check the instruction themselves instead of stopping you, and new hires ramp up without tying up your best people.
In Practice
How SOPX fits a supervisor's shift
SOPX turns the explaining you repeat all day into one instruction your team follows on their own.
- 01
Catch the task while it runs
A tricky changeover comes up. You film the operator doing it on your phone instead of planning to write it up someday.
- 02
Tidy the steps in a few minutes
AI has already split the recording into steps. You fix the wording, mark the key part with an arrow, and publish before the shift ends.
- 03
Post the QR at the station
You print a QR code and stick it at the workstation. Operators scan it and follow the steps without coming to find you.
- 04
Update it when the job changes
A setting changes next week. You edit the step, publish, and everyone on every shift is on the current instruction right away. The previous version stays available if you need it.
How it works
How It Works
Step 1
Record the job
Film an experienced operator running the task with any phone camera, or import an existing PDF work instruction.
Step 2
AI builds the instruction
AI splits the recording into steps, each with a trimmed video clip and a written description, in under 10 minutes. You review the draft and add notes or annotations.
Step 3
Put it at the workstation
Trim clips, edit the text, add arrows or callouts, then share by link or QR code so the team opens it on a phone or tablet. Export to PDF or Word if you need a printed copy.
Explore
Industries Where This Fits
Manufacturing
Film a changeover, machine setup, or cleaning task on your phone. AI writes the step-by-step work instruction in minutes. Translate it for every language on the floor, train new hires with training paths, and approve each change before it reaches the line.
Learn more →Food Production
Film line cleaning, allergen changeovers, end-of-line packing, and each station's tasks on a phone. AI writes the step-by-step SOP in minutes, or import your existing food safety PDFs. Translate for every worker, train new hires with training paths, and let quality approve each change before it goes live.
Learn more →Logistics & Warehousing
Film picking, packing, receiving, and forklift checks on a phone. AI writes the step-by-step SOP in minutes. Translate it for temp and agency workers, assign a training path for each role, and put a QR code at every station so each shift works the same way.
Learn more →Related Use Cases
Work Instructions for Training
Film the job once on a phone. SOPX turns it into a visual work instruction. Put instructions in a training path, and new starters work through it at their own pace, in their own language. Each trainee signs off, and you see who is trained.
Learn more →Training & Onboarding
Upload a process video and get a step-by-step SOP in minutes. Assign the SOPs as a training path. New hires work through it on their own, in their own language, and sign off when they are done.
Learn more →Health & Safety
Safety binders do not prevent accidents. Generate visual safety SOPs from video. Workers open them at the workstation by QR code, in their own language.
Learn more →Error & Waste Reduction
Most errors come from process variation. Workers doing the same task differently. Eliminate the root cause with clear, standardized SOPs everyone follows.
Learn more →Related Roles
Operations Manager
You do not have hours to write procedures, and your best operators should not either. They film the job on a phone, AI drafts a clear step-by-step SOP, and you review it in minutes. The line keeps running when someone is out.
Learn more →Plant / Site Manager
Quality slips when every operator runs the process their own way. Film a machine setup once, let AI draft a step-by-step work instruction in minutes, and publish it so the line runs the same on every shift.
Learn more →Training & L&D Manager
Your best people do not have hours to write training docs. Film the expert doing the task, and AI drafts a step-by-step SOP in under 10 minutes. Put SOPs in a training path, assign it to new hires, and see who has signed off.
Learn more →Key terms
Annotation (in SOPs and Work Instructions)
A visual marker (arrow, shape, text, or callout) added on top of an image or video frame in an SOP to point operators at the exact thing that matters.
Cross-training
Training employees to perform tasks outside their primary role so the team can cover absences, balance load, and keep operations running.
Job Instruction
A four-step training method from the Training Within Industry program, used to teach a job correctly the first time. Supported by a one-page Job Breakdown Sheet (JBS).
Work Instruction
A task-level document that tells one person, at one workstation, exactly how to perform a specific job using specific tools.
FAQ
Frequently Asked Questions
01How do I stop operators asking me the same questions every shift?
02How long does it take to make a work instruction?
03Do my best operators have to stop working to write instructions?
04Can I change what the AI produces?
05Can operators open instructions right at the line?
06We already have work instructions in PDFs. Do we start over?
Start today