SOPX
Self-serve Pro plan with a free trial. No credit card and no demo call required to start. Custom enterprise plans available on request.
See SOPX pricing → SOPX vs
SOPX vs Knowby
Both turn a recording into step-by-step instructions. Knowby is mobile-first and works offline. SOPX turns one video into a full SOP with a trimmed clip on every step, published in under 10 minutes, then keeps it approved and versioned as processes change.
Last reviewed: August 25, 2026 · Reviewed by Gregor Obreza
, Co-founder and CEO Comparison Summary
SOPX and Knowby both turn a recording into step-by-step instructions, and both offer approvals, version history, and step-level forms. Upload one video to SOPX and the AI returns a structured SOP: steps, step descriptions, and an auto-trimmed clip on every step, published in under 10 minutes and editable afterwards without regenerating. An existing PDF procedure is parsed automatically, where Knowby has you screenshot it page by page. SOPX also adds document IDs, a four-eyes approval rule, and a read-only history for audits. SOPX exports SCORM 1.2 for an LMS; Knowby deliberately does not. Knowby is mobile-first, with native apps, offline access, and task scheduling: pick Knowby for offline phone work, SOPX for audited procedures.
Feature Comparison
Side-by-side comparison of SOPX and competitor capabilities.
| Feature | SOPX | Knowby |
|---|---|---|
| Core | ||
| Primary product focus | AI-native SOP platform: build the full procedure document from a video or PDF, then keep it accurate, versioned, and approved as processes change. | Mobile-first guidance platform, positioned in 2026 around capture, schedule, action, and track for people at the point of work. |
| AI generation from video | YES. Upload a phone recording or screen capture and the AI returns a structured SOP: steps, step descriptions, and an auto-trimmed clip from the original footage on every step, ready to publish in under 10 minutes with no writing. Nothing is locked afterwards: rewrite wording, reorder or delete steps, insert a custom step, or retrim one clip without regenerating. | YES. Multimodal AI turns a narrated video into timed, bite-sized step instructions. |
| AI generation from PDF | YES, fully automatic. Drop in an existing PDF procedure and the AI returns a structured SOP: steps, step descriptions, and the embedded images and carousels extracted and placed on the right steps. Pro handles up to 100 pages, Enterprise up to 500. | Partly, and manually. A PDF can be the source, but you work through the document yourself, screenshotting each page and attaching it to a step as you build the guide. There is no one-drop import that extracts the images and structure for you. |
| One SOP from several source files | Multi-file AI generation combines up to 5 videos and 5 PDFs into one coherent SOP, with each PDF marked Procedure or Additional info. Included on the Enterprise plan. Longer videos and larger PDFs, up to 40 minutes and 500 pages, are available on request. | Not documented. Public material describes generating a guide from a single video or PDF at a time. |
| Step content and formatting | Rich text per step, tables inside step descriptions (added July 2026), and manual annotations on clips and thumbnails: arrows, rectangles, ellipses, text, callouts, plus a Detail view of the annotated key frame. | Photo, video, and text steps built for fast capture on a phone. Rich formatting and annotation depth are not detailed publicly. |
| SOP header and document structure | SOP templates carry a real procedure header: purpose, scope, responsibilities, safety. AI fills each section from the same video or PDF that produced the steps. | Output is guide-shaped: title, description, steps. A structured SOP header block is not documented. |
| Document IDs and document control | YES, on every plan. Assign IDs like SOP-PROD-014 using your own numbering convention, carried across every version and language, with a non-blocking duplicate warning. Supports ISO 9001 Clause 7.5. | Version control and change logs are included, but a dedicated document-numbering field is not documented. |
| Version history and audit trail | Versioning with restore, plus a read-only procedure history per document recording created, submitted, approved, changed, published, and restored events with a name and timestamp. | Version history with a change log capturing who changed what and when, and rollback to a prior version. Comparable ground. |
| Approval workflow | Draft, submit for review, then approve and publish or request changes with a reason. Per-approver My Reviews queue and an optional four-eyes rule blocking self-approval. Pro and Enterprise, off by default. | YES. Guides can be submitted for approval before publishing, listed as compliance and approvals on the pricing page. |
| Comments and feedback | Threaded comments on a whole procedure, a single step, or the Procedure Details block, resolvable when handled. Comment-only access lets frontline staff flag a problem without edit rights. | Feedback records are listed as an included feature. Threading and per-step scope are not detailed publicly. |
| Reuse and maintenance | Update one step without rebuilding the procedure. Import steps from another procedure at an exact position with clips, annotations, and form fields intact, or duplicate a chosen version with translations carried over. | Guides are editable and versioned. Cross-procedure step import and duplicate-with-version are not documented. |
| Translations | AI translation into 50+ languages in seconds, step forms included and fully editable, with a side-by-side step-level editor for correcting translated rich text against the source. Tables and formatting carry through translation and export. | 140+ languages listed on the July 2026 pricing page, which is wider coverage than SOPX. Translation review is not positioned as a side-by-side editing workflow. |
| Physical process support | YES. Physical work on equipment and on-screen processes are both supported. | YES. Built for physical and equipment-based work across manufacturing, trades, and field service. |
| Usage | ||
| Native mobile apps and offline access | Web only. Runs in a mobile browser, and on phone or tablet the image and video buttons open the rear camera directly, but there is no native app and no offline mode. | Native iOS, iPadOS, and Android apps with offline access to downloaded guides. This is a genuine Knowby advantage. |
| Execution proof (forms and checklists) | Run mode attaches forms and checklists to specific steps. 10 field types including yes/no/na, date, choice, dropdown, multi-select, image, and signature, plus a closing note and signature per run, with run results reviewable. | Form fields inside steps capture data at the point of work, with completion tracking and mandatory steps. Comparable ground. |
| Task assignment and scheduling | PARTIAL. Tasks assign SOP creation, or an existing SOP, to a named person with a due date and a status, with an email and an in-app notification. There is no scheduling layer: tasks do not repeat on a frequency and results are not pushed to a webhook. | YES. Tasks can be assigned and scheduled to people, with results delivered by email or webhook. |
| Analytics and reporting | Who viewed and ran what and when, most popular procedures, public view counts, most active team members, and run-results review. | Reporting dashboards plus completion tracking, positioned as the track layer of the platform. |
| Access control and roles | Org roles (Owner, Admin, Creator, Member) plus a share access level per procedure or workspace (view, comment, edit, manage). Restricted workspaces scope procedures to named people. Workspaces support nested folders. | Secure access controls for internal teams. Role granularity is not detailed publicly. |
| SSO and identity | SSO and SCIM 2.0 provisioning are live and included in the Enterprise plan, so they are not part of the standard Pro seat price. | Single sign-on is listed as included at the standard $5 per user price with no add-on (Knowby pricing page, July 2026). |
| Distribution at the point of work | Link or QR code for a single procedure, a workspace, or a folder, so one code at a machine opens the right set of procedures. Full screen mode presents one step at a time for operators on the floor. | QR codes at the workstation are a core part of the product. Public, customer-facing instructions are billed at 2 cents per view (Knowby pricing page, July 2026). |
| SCORM export and LMS delivery | YES, SCORM 1.2 packages with the step videos included, on Enterprise or as a paid Pro add-on. Upload the zip to an existing LMS and it becomes a trackable course. SCORM 1.2 only, not 2004, and no live two-way API sync. A package is a frozen snapshot, so it has to be re-exported whenever the procedure is revised. | NO. Knowby has said it will not build SCORM export, and points buyers with an LMS requirement to deep linking or embedding instead. |
| Pricing and rollout | Free trial with 5 AI SOPs and 3 AI translations, then a published Pro rate. Self-serve Stripe checkout, no sales call. Enterprise is quoted per operation size. | $5 per user per month, raised from $3 in June 2026, with no seat minimum and all features included, $4.99 at 10,000+ users, and a 30-day free trial with no credit card (Knowby pricing page, July 2026). |
Pricing model
How each tool prices and packages access.
Knowby
Knowby lists $5 per user per month as of July 2026, raised from $3 in June 2026, with no seat minimum, all features included, a 30-day free trial, and 2 cents per public view. SOPX publishes its Pro rate, with a free trial and self-serve checkout.
SOPX is best for:
- Teams that want the procedure published the same morning: one phone recording in, and the AI returns steps, step descriptions, a trimmed clip on every step, and a purpose, scope, responsibilities, and safety header, ready in under 10 minutes and editable step by step afterwards
- Teams sitting on a backlog of legacy PDF procedures: drop the file in and SOPX parses it into steps with the embedded images and carousels extracted, up to 100 pages on Pro and 500 on Enterprise, instead of screenshotting page by page
- Manufacturing and food production teams whose procedures get audited: document IDs carried across versions and languages, an approval flow with an optional four-eyes rule, and a read-only history per procedure
- Teams whose training has to be delivered and recorded in an existing LMS: SOPX exports a procedure as a SCORM 1.2 package with the step videos included, which Knowby does not offer
- Teams whose procedure lives across several recordings plus a machine manual or spec sheet, using multi-file AI generation of up to 5 videos and 5 PDFs into one SOP (included on the Enterprise plan)
Knowby might be better if:
- Teams working where connectivity is unreliable, and trades or field service crews who capture and follow instructions entirely on a phone: Knowby's native iOS, iPadOS, and Android apps hold downloaded guides offline, which SOPX does not do
- Operations that need tasks scheduled on a repeating frequency, with results delivered by email or webhook, which Knowby ships and SOPX does not
- Organizations that want SSO and the widest language coverage (140+ per Knowby's July 2026 pricing page) included in the base seat price rather than on a custom Enterprise plan
Ready to see SOPX in your workflow?
Free trial. No credit card. No demo required.
Migrating to SOPX
Two self-serve paths. Both run in your browser, no IT involvement needed.
Bring your existing PDFs
Export work instructions as PDF from your current tool, then drop them into SOPX. The AI extracts text, pulls images, translates if needed, and rebuilds them as structured SOPs in minutes.
Bring your existing process videos
Re-use any video you have already recorded. SOPX generates step-by-step SOPs from raw footage automatically. No re-recording, no manual editing.
Need API-based migration or a managed switch (for example, bulk export from a competitor's API)? We handle custom enterprise migrations on request.
Talk to us about migrationWhere SOPX fits next to Knowby
Teams comparing the two usually pick SOPX for multilingual sops , document import , or quality & compliance . These are workflows where Knowby's strengths sit in a different lane.
The pattern shows up most in manufacturing , food production and field service , where the work happens off the screen and consistency across shifts and sites matters more than the documentation tool itself.
Frequently Asked Questions
Quick answers to common questions for this comparison.
What is the main difference between SOPX and Knowby?
Knowby is a mobile-first guidance platform: native iOS, iPadOS, and Android apps, offline access to downloaded guides, QR codes at the workstation, and task scheduling. SOPX is a web-based SOP platform focused on the document itself. One video in returns the whole procedure, a trimmed clip on every step plus an SOP header with purpose, scope, responsibilities, and safety filled in by AI, in under 10 minutes. Around it sit document IDs like SOP-PROD-014, an approval flow with an optional four-eyes rule, a read-only procedure history, and side-by-side translation review. Both generate step-by-step instructions from a video, and both accept a PDF, though only SOPX parses one for you.
When is Knowby the better choice than SOPX?
Knowby is the better choice when work happens without reliable connectivity, because its native mobile apps hold downloaded guides offline and SOPX is web only with no offline mode. It is also the better fit if you capture and follow instructions entirely on a phone, if you need tasks scheduled on a repeating frequency with results pushed to a webhook, or if you want SSO and 140+ language coverage included in the base seat price. If you work at Knowby and anything here is out of date, email [email protected] and we will correct it.
Does Knowby support approvals and version control?
Yes. As of July 2026 Knowby includes approval workflows for publishing guides, version history with a change log recording who changed what and when, and rollback to a prior version. This is genuinely comparable ground with SOPX. The difference is scope rather than presence: SOPX adds document IDs for numbering, a per-approver review queue, an optional rule blocking self-approval, and a read-only timeline that also records submitted, published, and restored events.
Can SOPX and Knowby both build instructions from an existing PDF?
Both accept a PDF, but the work involved is very different. SOPX parses the PDF for you: drop in the file and the AI returns a structured SOP with steps, step descriptions, and the embedded images and carousels extracted and placed on the right steps, up to 100 pages by default and 500 on request for Enterprise customers. In Knowby you drive the conversion yourself, working through the document and screenshotting each page onto a step as you build the guide. If you have a backlog of legacy PDF procedures to digitize, that difference is the whole job. SOPX also combines up to 5 videos and 5 PDFs into one SOP, which Knowby does not document.
Does Knowby export SCORM for our LMS?
No. Knowby has said it will not build it, and points buyers with an LMS requirement to deep linking or embedding instead. SOPX exports SCORM 1.2 packages with the step videos included, on Enterprise or as a paid Pro add-on, so a procedure uploads to your LMS as a trackable course. One thing to know either way: a SCORM package is frozen when you export it, so you export again when the procedure changes, and the live link or QR code stays the version people work from at the machine.
How fast can SOPX turn a video into a published SOP?
Upload a phone recording or a screen capture and the AI returns a structured SOP with steps, step descriptions, and an auto-trimmed clip from the footage on every step, plus a header covering purpose, scope, responsibilities, and safety. Most procedures are reviewed and published in under 10 minutes, with no writing involved. Nothing is locked afterwards: rewrite wording, reorder or delete steps, insert a custom step, or retrim a single clip without regenerating the SOP. AI translation into 50+ languages takes seconds more, with a side-by-side editor so a supervisor can correct floor terminology.
Do both tools show that workers actually followed the procedure?
Yes, in different shapes. Knowby captures data through form fields inside steps, supports mandatory steps, and reports completion tracking on dashboards. SOPX uses Run mode: forms and checklists attached to specific steps with 10 field types including yes/no/na, date, choice, image, and signature, plus an optional closing note and signature per run, with run results and viewing analytics reviewable afterwards. Neither product offers a skills matrix or certification tracking.
How does SOPX support ISO 9001 document control?
SOPX gives every procedure a document ID in your own numbering convention, such as SOP-PROD-014, carried across every version and every translated language, with a duplicate warning that never blocks a save. That pairs with versioning and restore, an approval flow that can require a second person, and a read-only procedure history showing who created, submitted, approved, changed, published, or restored a document and when. This addresses ISO 9001 Clause 7.5. SOPX itself holds no SOC 2 or ISO 27001 certification today.
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