Own Your SOP Library Without Writing From Scratch
You keep the SOP library built, current, and in everyone's hands. Stop staring at a blank page and chasing SMEs. Film the expert once or import the PDFs you have, let AI draft the SOP, and run document control from one searchable place.
- Film or import
- AI structures it
- Your library, current
searchable across the organization
to publish from a video
kept and accessible
The documentation grind
The blank page eats your week
Every new procedure starts from nothing. Formatting, structure, and wording all fall on you, so a single SOP can take days before anyone even reviews it.
You are always chasing SMEs
The real knowledge sits with busy experts who never have time to write it down. You wait on answers, follow up, and the document stalls until they free up.
Every SOP comes out in a different format
Without a set starting point, each procedure ends up structured its own way. The library looks inconsistent and document control turns into constant cleanup.
The library is sprawling and stale
Procedures are spread across drives, email, and folders, and half of them are out of date. Getting the current version to the floor never feels finished.
How SOPX Helps
Remove the blank page
Film an SME doing the task on any phone, or import an existing PDF. AI drafts a structured SOP with trimmed clips and editable descriptions in under 10 minutes. You stop chasing experts to write and start from a draft instead of nothing.
Reuse your own templates
Build templates and reuse them so every SOP comes out in the same format. Your library stays consistent without you rebuilding the structure for each new procedure.
One searchable library, always current
Everything lands in one place with organization-wide search. Edit a step and publish, and everyone instantly has the current version, with previous versions still accessible.
In Practice
How SOPX fits a documentation coordinator's day
SOPX is the daily tool for building and running your SOP library, so document control stops meaning blank pages and chasing people.
- 1
Capture an SME on your terms
Instead of waiting for an expert to write something up, you film them doing the task once and let AI draft the SOP.
- 2
Clear the backlog with import
You import the old PDF procedures into the library, so the blank page disappears and document control starts from what already exists.
- 3
Keep the library consistent
You apply your own template so every new SOP comes out in the same format. Everything stays in one searchable place where anyone can find the current procedure.
- 4
Push the current version to the floor
You update a step, publish, and share by link or QR code, so the floor always opens the latest version while older ones stay on record.
How It Works
Step 1
Bring the source in
Film an SME running the task with any phone, or import an existing PDF procedure that AI parses into structured steps, descriptions, and images.
Step 2
AI builds the SOP
AI structures the steps with trimmed clips and descriptions in under 10 minutes. You refine the wording, annotate the key detail, and apply your template instead of writing from a blank page.
Step 3
Publish into one library
Every SOP lands in one searchable place. Share by link or QR code, and export to PDF or Word when the floor needs a copy.
Industries Where This Fits
Manufacturing
Film any shop floor process with your phone. AI creates a structured SOP in under 10 minutes. Organize by production line or department. Operators access the right procedure at the workstation with a QR code, in their language.
Learn more →Food Production
Film sanitation, production, and quality procedures. Upload existing HACCP documentation as PDFs. AI creates structured, versioned SOPs. Organize by area. Every worker reads procedures in their language.
Learn more →Pharmaceuticals
Film procedures or import existing GMP documentation as PDFs. AI creates structured, versioned SOPs. Organize by process area. Control access for regulatory compliance. Built-in version history.
Learn more →Related Use Cases
Document Import
Import PDF documents into SOPX. AI extracts the text, pulls the images, translates if needed, and builds a structured digital SOP. Shareable, translatable, and versioned.
Learn more →Process Standardization
Process variation drives quality issues, waste, and errors. Standardize every task with visual SOPs generated from your best methods, accessible at every workstation.
Learn more →Video to SOP
Film any process with a phone. SOPX turns the video into a structured, editable SOP in under 10 minutes. Each step has a trimmed video clip, a title, and a rich-text description. No writing required, no editing software needed.
Learn more →Knowledge Retention
Every resignation takes undocumented process knowledge with it. Capture expertise in structured SOPs before turnover leaves you scrambling.
Learn more →Related Roles
Quality Manager
Defects and variation come from work done a different way every time. Have your best operator film the correct method, let AI draft the procedure, and control which version the floor runs.
Learn more →Operations Manager
You do not have hours to write procedures, and your best operators should not either. They film the job on a phone, AI drafts a clear step-by-step SOP, and you review it in minutes. The line keeps running when someone is out.
Learn more →Compliance / QA Officer
When an inspector asks for a procedure, you need the current version of record and proof of what came before. Capture the work, let AI structure it, and keep every version accessible so inspection prep stops being a fire drill.
Learn more →