Document Maintenance Procedures With AI, Prove They Got Done
Film your senior technician doing the PM once, or import the OEM manual PDF. AI builds the step-by-step SOP. Attach a checklist to each step so the technician confirms and signs off at the machine.
How do you document machine changeovers?
Film an experienced setter doing a real changeover, one changeover per video, and ask them to say each adjustment out loud. Split the video into numbered steps, add a photo or clip where people go wrong, and put a QR code on the machine. SOPX turns the recording into a step-by-step SOP in minutes, with a trimmed clip on each step.
The problem
The Problem
The procedure lives in one technician's head
When your most experienced technician is out, on vacation, or retires, the maintenance know-how leaves with them. Nobody else knows the exact sequence, the tolerances, or the gotchas.
Preventive maintenance gets skipped or done inconsistently
Without a clear procedure at the asset, PM gets rushed, partially completed, or done differently every shift. You find out when the machine fails, not before.
You have no proof the PM was actually completed
A checkbox on a paper sheet does not tell you which steps were really done. When a machine goes down, you cannot prove the maintenance was followed step by step.
OEM manuals are dense PDFs nobody reads at the machine
The information is buried in a 200-page equipment manual. No technician opens that at the asset, so the manual sits on a shelf and the procedure runs from memory.
What changes
How SOPX Helps
10 min
from video to SOP
Capture the senior tech's method once
Film the PM being done correctly, or import the equipment manual PDF. AI turns it into a structured SOP. The new technician does not have to shadow your one senior tech for weeks to learn the job.
1
source of truth per asset
Proof the maintenance was followed
Attach a checklist or form to specific steps in Run mode. The technician confirms and signs off each step as they go. You get a record that the PM was actually done, not just marked done.
50+
languages supported
Right procedure at every asset, every shift
Place a QR code at the machine. The technician scans it and works through one step at a time in full screen mode. Translate the SOP into 50+ languages so every shift reads it in their first language.
How it works
How It Works
01
Record the PM or import the manual
Film your senior technician performing the preventive maintenance the correct way. Or import the dense OEM manual PDF to convert it into a clean step-by-step procedure.
02
AI builds the maintenance SOP
Upload the video or PDF. AI generates a structured step-by-step SOP. Add annotations, torque values, part numbers, and safety notes. Attach a checklist or form to the steps that need sign-off.
03
Deploy at the asset with QR codes
Place a QR code at the machine. Technicians scan to open the procedure in full screen mode, work one step at a time, and sign off in Run mode. Analytics show who ran what and when.
Compare
How SOPX compares
Teams evaluating SOPX for maintenance procedures usually weigh it against MaintainX , Dozuki , and SwipeGuide . The side-by-side breakdowns show where each tool fits and where SOPX pulls ahead.
Explore
Industries Using This
Manufacturing
Film a changeover, machine setup, or cleaning task on your phone. AI writes the step-by-step work instruction in minutes. Translate it for every language on the floor, train new hires with training paths, and approve each change before it reaches the line.
Learn more →Food Production
Film line cleaning, allergen changeovers, end-of-line packing, and each station's tasks on a phone. AI writes the step-by-step SOP in minutes, or import your existing food safety PDFs. Translate for every worker, train new hires with training paths, and let quality approve each change before it goes live.
Learn more →Agriculture
Film harvest hygiene, machinery, and packline procedures with a phone. AI builds structured, versioned SOPs in under 10 minutes. Translate for every worker. Share by QR at the greenhouse or packline so the method stays the same crew after crew.
Learn more →Related Use Cases
Health & Safety
Safety binders do not prevent accidents. Generate visual safety SOPs from video. Workers open them at the workstation by QR code, in their own language.
Learn more →Process Standardization
Process variation drives quality issues, waste, and errors. Standardize every task with visual SOPs generated from your best methods, accessible at every workstation.
Learn more →Built for These Roles
Operations Manager
You do not have hours to write procedures, and your best operators should not either. They film the job on a phone, AI drafts a clear step-by-step SOP, and you review it in minutes. The line keeps running when someone is out.
Learn more →Plant / Site Manager
Quality slips when every operator runs the process their own way. Film a machine setup once, let AI draft a step-by-step work instruction in minutes, and publish it so the line runs the same on every shift.
Learn more →Production Supervisor / Team Lead
You answer the same questions every shift, and your best operators lose time to it too. Film the job once, let AI draft a step-by-step visual work instruction, and point your team to one link they open right at the workstation.
Learn more →Key terms
Preventive Maintenance
Scheduled, interval-based maintenance done to prevent failure, not react to it. A preventive maintenance SOP is the step-by-step procedure a technician follows for each PM task.
Job Safety Analysis (JSA)
A technique that breaks a job into its basic steps, identifies the hazards in each step, and sets controls to eliminate or reduce them. Also called a job hazard analysis (JHA).
Lockout/Tagout (LOTO)
Controlling hazardous energy during machine servicing: isolating energy sources, applying locks and tags, and verifying zero energy before work, as set out in OSHA 1910.147.
Method Statement
A document that describes, in logical sequence, exactly how a specific higher-risk task will be carried out safely, using control measures drawn from the risk assessment.
FAQ
Frequently Asked Questions
01How does SOPX help document maintenance procedures?
02Can I get proof that a PM was actually completed?
03We have dense OEM manuals. Do we have to rewrite them?
04Can technicians follow the procedure right at the machine?
05What happens when a maintenance procedure changes?
06Is SOPX a CMMS or work-order system?
Start today