Turn Paper Manuals Into Compliant Digital Instructions for Use
Reach every machine's manual by QR, in each EU buyer's language, always the current revision and kept online for 10 years. AI converts your existing PDFs and recordings in minutes. SOPX is the instructions layer, not CE marking.
The Problem
80 paper manuals, one 2027 deadline
Machinery placed on the EU market on or after 20 January 2027 needs digital instructions for use. Rewriting an entire manual library by hand, model by model, is a project that quietly eats months you do not have.
Multilingual instructions are unmanageable by hand
The instructions must be in the language of the user in each Member State where the machine is sold. Keeping the same procedure consistent and current across 20+ EU languages is not something a docs team can do manually for a whole fleet.
The manual must always be the current revision, for 10 years
Digital instructions have to stay accessible online for at least 10 years and the QR on the machine has to point to the current revision, not an old PDF on a shared drive that nobody re-uploaded after the last change.
How SOPX Helps
from PDF or video to structured SOP
Convert a manual in minutes, not weeks
Import an existing PDF manual and AI extracts the text, images, and structure into steps, or film a build-time process on a phone and get a structured SOP. The library finally moves because converting each manual is fast.
languages with side-by-side review
Every EU language, with a human review pass
AI translates each procedure into 50+ languages with side-by-side review, so a reviewer can correct safety-critical wording against the original before it goes live. That is what makes multilingual instructions defensible, not just machine-translated.
per machine, no login to view
QR on the machine, always current, stable for 10 years
Each procedure gets a public link and QR code an operator opens with no login. Version control means the published link always serves the latest approved revision, and the hosted link stays stable for the 10-year retention rule.
How It Works
Convert the manual
Import an existing PDF manual and AI structures it into steps with images, or film the process on a phone. Each machine model becomes a structured digital SOP in under 10 minutes instead of a hand-rewrite.
Translate and review
Generate the instructions in the languages of the Member States where the machine is sold. AI translates into 50+ languages and a reviewer corrects safety-critical steps side by side with the original before publishing.
Publish a QR per machine
Print the QR code on the machine. The operator scans it and opens the current revision in their language on their own phone, no account. Versioning keeps the link pointing to the latest revision, and the hosted link stays live for 10+ years.
How SOPX compares
Teams evaluating SOPX for digital instructions for use usually weigh it against Scribe , Dozuki , and SwipeGuide . The side-by-side breakdowns show where each tool fits and where SOPX pulls ahead.
Industries Using This
Manufacturing
Film any shop floor process with your phone. AI creates a structured SOP in under 10 minutes. Organize by production line or department. Operators access the right procedure at the workstation with a QR code, in their language.
Learn more →Engineering & Maintenance
Film maintenance procedures, equipment setup, and technical workflows. AI creates structured SOPs in minutes. Organize by equipment type or maintenance category. Control who can edit technical procedures.
Learn more →Wood Production
Film the correct, safe machine setup once with your phone. AI builds a structured step-by-step work instruction in under 10 minutes. Translate it for every operator and put a QR code on the saw, planer, or CNC router so nobody has to guess how the setup should be done.
Learn more →Food Production
Film sanitation, production, and quality procedures. Upload existing HACCP documentation as PDFs. AI creates structured, versioned SOPs. Organize by area. Every worker reads procedures in their language.
Learn more →Related Use Cases
Document Import
Import PDF documents into SOPX. AI extracts the text, pulls the images, translates if needed, and builds a structured digital SOP. Shareable, translatable, and versioned.
Learn more →Multilingual SOPs
Every operator reads the SOP in the language they speak. AI handles the first translation pass. A side-by-side review editor lets a bilingual reviewer correct each step before publishing, so safety-critical procedures stay accurate.
Learn more →Reference SOPs
Build reference SOPs with AI in minutes and put a QR code on the machine, the asset, or the workstation. When someone is out sick, on PTO, or has not done a task in months, the team scans and follows the steps. No one has to track down the person who knows.
Learn more →Built for These Roles
Compliance / QA Officer
When an inspector asks for a procedure, you need the current version of record and proof of what came before. Capture the work, let AI structure it, and keep every version accessible so inspection prep stops being a fire drill.
Learn more →Safety & EHS Manager
A safety procedure no one reads does not protect anyone. Film the task, mark the exact hazard on the frame, and put a clear visual SOP in every worker's hands, current across every shift.
Learn more →Operations Manager
You do not have hours to write procedures, and your best operators should not either. They film the job on a phone, AI drafts a clear step-by-step SOP, and you review it in minutes. The line keeps running when someone is out.
Learn more →