Reference SOPs
Every Procedure, One QR Scan Away
Build reference SOPs with AI in minutes and put a QR code on the machine, the asset, or the workstation. When someone is out sick, on PTO, or has not done a task in months, the team scans and follows the steps. No one has to track down the person who knows.
The problem
The Problem
People keep asking instead of looking it up
Every day someone interrupts an experienced worker to ask how do I do this again. The expert never gets through their own work, and the answer comes out a little different each time.
When someone is out, coverage falls apart
The moment the one person who knows a task is on sick leave or PTO, whoever covers is guessing. Work slows down or stalls until they are back.
Tasks you rarely do get forgotten
Some procedures happen twice a year. By the time they come around again, nobody remembers the exact steps, so a routine task turns into a slow, error-prone scramble.
What changes
How SOPX Helps
10min
from recording to reference SOP
Reference SOPs ready in minutes
Film the task once on a phone, or import a PDF you already have. AI builds a structured, step-by-step reference SOP. The reference material finally gets made because making it is fast.
0
logins to open a procedure
No login to look something up
Share any SOP by link or QR code. Whoever needs it opens it on their phone and follows the steps, no account and no folder hunt. That is what makes it usable for someone quickly covering a station.
24/7
the answer is always available
Coverage without the bottleneck
When someone is on PTO or out sick, whoever covers opens the reference SOP and gets it right. You stop depending on one person being available, and you stop being the person everyone asks.
How it works
How It Works
01
Capture the task fast
Film the procedure on a phone, or import a PDF you already have. AI turns it into a structured reference SOP in under 10 minutes, no writing from scratch.
02
Put it where the work happens
Print a QR code and stick it on the machine, the asset, or the workstation. The right procedure is one scan away, in the worker's own language.
03
The team looks it up when they need it
Whoever is covering a shift, refreshing on a rare task, or filling in for someone on leave scans and follows the steps. No one has to interrupt the expert or wait for them to come back.
Compare
How SOPX compares
Teams evaluating SOPX for reference sops usually weigh it against Knowby , Scribe , and SwipeGuide . The side-by-side breakdowns show where each tool fits and where SOPX pulls ahead.
Explore
Industries Using This
Manufacturing
Film a changeover, machine setup, or cleaning task on your phone. AI writes the step-by-step work instruction in minutes. Translate it for every language on the floor, train new hires with training paths, and approve each change before it reaches the line.
Learn more →Food Production
Film line cleaning, allergen changeovers, end-of-line packing, and each station's tasks on a phone. AI writes the step-by-step SOP in minutes, or import your existing food safety PDFs. Translate for every worker, train new hires with training paths, and let quality approve each change before it goes live.
Learn more →Field Service
Film any installation, repair, or maintenance task with a phone. AI generates a structured SOP. Technicians open it on mobile at the customer site, in their language.
Learn more →Related Use Cases
Process Standardization
Process variation drives quality issues, waste, and errors. Standardize every task with visual SOPs generated from your best methods, accessible at every workstation.
Learn more →Knowledge Retention
Every resignation takes undocumented process knowledge with it. Capture expertise in structured SOPs before turnover leaves you scrambling.
Learn more →Built for These Roles
Operations Manager
You do not have hours to write procedures, and your best operators should not either. They film the job on a phone, AI drafts a clear step-by-step SOP, and you review it in minutes. The line keeps running when someone is out.
Learn more →Production Supervisor / Team Lead
You answer the same questions every shift, and your best operators lose time to it too. Film the job once, let AI draft a step-by-step visual work instruction, and point your team to one link they open right at the workstation.
Learn more →Plant / Site Manager
Quality slips when every operator runs the process their own way. Film a machine setup once, let AI draft a step-by-step work instruction in minutes, and publish it so the line runs the same on every shift.
Learn more →Key terms
Changeover
Switching a machine or line from one product to the next. Changeover time runs from the last good piece of product A to the first good piece of product B.
Kaizen
The Japanese practice of continuous improvement through small, incremental changes made by everyone, every day. It literally means 'change for the better.'
Policy vs Procedure
A policy is a rule or position that sets the what and the why. A procedure is the how: the ordered steps people follow to comply with that policy.
Process Documentation
The practice of recording how work gets done so that the knowledge lives outside one person's head, in a form others can read, follow, and improve.
FAQ
Frequently Asked Questions
01How are reference SOPs different from training or onboarding material?
02We already have an LMS. Do we still need this?
03How fast can we create reference SOPs?
04How does the team find the right SOP when they need it?
05Can people open a reference SOP without logging in?
06What about tasks people only do once in a while?
07Can workers read the reference in their own language?
Start today